In-house document scanning works well for some companies, but unfortunately, not for all.  So, ask yourself this question – Would it be better to use outside document scanning services?

Quite possibly, yes. However, there will still be certain parts of the digitization chain that will need to be supported by your organization such as ‘in’-house inspection of your document scanning vendor.  

When considering the use of document scanning services, there are some points you may want to keep in mind — from our records management consulting Services team.

Document scanning services have the training and experience to handle a larger volume by utilizing the most up-to-date tools and technologies. These records management professionals can offer other services such as encoding, metadata creation, derivative creation, storing and backup, and database creation. Additionally, the document scanning vendor incurs the costs for staff, training and equipment, which will free up your employees’ valuable time. Your organization will pay for a delivered product at a cost-per-image charge which makes it easier to plan and budget for a project or ongoing need.

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Another point to consider is that scanning documents makes it possible for all documents to be available to more than one person at a time, as well as reducing the loss of time and money that comes when files are lost or misfiled. All scanned documents will be ingested into your current document management system or loaded onto a hard drive for archiving. 

So when deciding on the best route to take for your scanning needs, it’s a good idea to take a hard look at outside document scanning services.