The digital law library is not uncommon nowadays; however, it is often not possible or cost-effective to drop all print subscriptions in your law library collection. When trying to determine whether it is time to cancel a print subscription, there are a few important things to consider.

Does the firm already have access to the information digitally?

This may seem too obvious, but often this consideration is skipped. In the rush to get rid of print, people can fall into the trap of thinking “everything’s online”. It is important to check to make sure the firm has access to the information digitally and, if not, look into the cost of obtaining digital access. This important first step can also help to identify redundancies in the library collection and find print subscriptions that can easily be cancelled.

If the firm has digital access, is that access firm-wide, departmental, or very limited?

Another important consideration is whether the digital access the firm has is open to all or not. A single license may be less expensive than a single print subscription; however, if the firm will need to purchase multiple licenses to allow access to multiple attorneys, it may not be cost-effective to do so if it is a reference source that isn’t used often but is needed by many. A reference source that may be referenced by all attorneys in a certain practice area, but only gets used once in a while, may end up being less costly in print format because only one subscription is needed rather than multiple digital licenses.

Physical space, and updating time?

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In determining the cost of the print subscription to compare to the cost of the digital, the cost of the physical space the item takes up and the time needed to update the item should be added in.

What are your user preferences?

Finally, it is important to consider your users’ preferences. Nowadays, many prefer to access content online, but there are still some who prefer print. Sometimes these preferences will depend on the item. It is more common for people to prefer a compact reference source in print so it is at the ready for them to review and flip back and forth between pages, but then prefer digital for large multi-volume treatises where the ability to keyword search the entire series has more value.

Communication

Once determining which print subscriptions to cancel, it is then important to communicate with your users what is happening, and when it is happening. For some, this may be an unwelcome change and, for others, very welcome. It is important to communicate every step of the way to manage these changes for both.