Law firm administrators should consider evaluating their library collection on a periodic basis to keep the collection up to date. In this article, we review how library management and firm leadership can go about planning for and evaluating your collection, including both print and digital information resources.

Consider the collection evaluation a project that needs a written plan. The plan should include a statement of purpose, and the who, what, and when. Listing the project steps will provide the end-to-end picture needed to address the work. A collection evaluation project should include decision-making about what to retain, eliminate, and add to the current collection. Resources should be allocated and assigned applicable tasks of the project plan.

Consider the status of the current inventory. Is it accurate? Is it current? Does it include all print and electronic sources? Is it automated? If you need to address the status of your inventory, that should be an early step in your project. You will find that acquisition information, age of the material in your collection, and usage statistics will be helpful data points.

You can create or revise a collection development policy which will be beneficial for scoping out the objectives of the collection. Solicit input from your users and department heads to factor in various viewpoints as you write your collection development policy. You will keep the collection on the right track by reviewing the policy on annual basis.

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During the year, keep lists of notices of new material so that you can easily evaluate choices during the collection review project. Keep a file with user feedback, new projects taking place in the law firm, and issues related to the current collection.

Provide enough time for the collection evaluation project plan since it could take up to a year to complete. Have fun; think of it as an exploration!

H/T to the AALL conference program, More Than the Roll of the Dice: Using Data, Wisdom, and Insight for Subject-Based Collection Evaluation, for the speakers’ insights into collection evaluation.